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Assistant Administrator, Lewisville, Texas

Created 11/25/2021
Reference 63892
Category Education
Country United States
State Texas
City Lewisville
Zip 75067
Salary Competitive
ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM's comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes - from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title
Assistant Administrator

Education
High School or GED

Career Level
Staff

Category
Education

Job Type/ FLSA Status
Salaried Non-exempt

Travel Required
None

Shift Type

Job Description

The Administrative Assistant is responsible for all basic office administrative tasks including, but not
limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding,
answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any
additional duties as directed by Management. This position reports directly to the Account Manager
and provides additional support to the Assistant Account Managers as needed.

Essential Duties -Administrative Functions
  • Assist the Account Manager and/or Assistant Account Managers with any admin duties.
  • Conduct and answer phone calls/emails & door access intercom system.
  • Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers,
  • seniority lists, etc.
  • Verify and create schedules and hourly reports for staff in EPAY.
  • Track daily missed punches and communicate with staff members to get them corrected.
  • Maintain files and documents organized for easy management access.
  • Mail checks for hourly employees.
  • Complete and send off Employee change forms.

HR related functions
  • Provide manager and employees with employee number once hired.
  • Schedule and assist in training/orientations for new employees as needed.
  • Create new employee personnel folders, and maintain all employee files.
  • Disposition applicants as needed.

Onboard new employees
  • Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
  • Complete employment verification requests.
  • Assist managers/HR staff with unemployment claims.
  • Forward Garnishments.
  • Create a monthly discrepancy for Anniversary pay and submit to payroll.
  • Assist hourly employees with any questions or concerns


Minimum Requirements
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 3 years of experience in the field or in a related area
  • High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiencies:
  • Reporting Skills
  • Administrative Writing Skills
  • Microsoft Office Skills
  • Analysis
  • Professionalism
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Verbal Communication
  • Office Administration Procedures
  • Typing Skills
  • Attention to Detail
  • Accuracy
  • Multitask
  • Telephone Skills
  • Teamwork
  • Discretion and Judgment
  • Patience


Location
Lewisville, TX 75067 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

California Consumers Notice http://www.abm.com/californiaprivacy
Employer ABM Industries

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